Folder Level Permission

Webiny’s security feature called Folder Level Permissions enables you to allow access to a folder to a specific user(s) or team(s). In this tutorial, we will learn how to allow acces to a folder to a specific user or team in Headless CMS. We will do this in 4 steps:

• Step 1: Create a Content Model
• Step 2: Create Two Folders in the Content Model
• Step 3: Give Access to a Folder to a User
• Stwp 4: Give Access to a Folder to a Team

Prerequisites

To follow this tutorial:

1. You need to have the user John Doe in your Webiny instance. If you don’t have it, please follow the Creation of User tutorial to create it.
2. You need to have the team E-commerce L2 Managers in your Webiny instance. If you don’t have it, please follow the Creation of Team tutorial to create it.

Watch unedited video here

Step 1: Create a Content Model

1. Create a content model with the following attributes:

   Attribute	Value
   Name	Product
   Singular API Name	Product
   Plural API Name	Products
   Content model group	Ungrouped
   Icon	📦
   Description	Products available in the online store

   If you are not familiar with how to create a content model, please follow the Create Content Model tutorial.

2. Add the following fields with the given attributes to the Product content model:

   Field	Label	Field ID
   TEXT	Product Title	title
   LONG TEXT	Product Description	description
   Files	Product Image	image

Step 2: Create Two Folders in the Content Model

1. From the Side Menu, click Headless CMS > UNGROUPED > Product.

   ✔️ The Product content entries’ screen opens.

2. In the navigation panel on the left, click ➕Create new folder
   (Or, in the header section, click ➕NEW FOLDER).

   ✔️ The Create a new folder screen opens.

3. In the Title textbox, type Apparels.

4. In the Slug textbox, type apparels.

5. In the Parent folder menu, click Home.

6. Click CREATE FOLDER.

   ✔️ The message “Folder created successfully!” displays.

7. Now following Steps 2 to 6, create another folder with the following attributes:

   Attribute	Value
   Title	Electronics
   Slug	electronics
   Parent folder	Home

Step 3: Give Access to a Folder to a User

1. Click the kebab menu icon ( ⁝ ) on the Apparels folder.

   ✔️ A menu opens

2. Click Manage Permissions.

   ✔️ The Manage permissions - Folder Name screen opens.

3. In the Add user or a team textbox, type John Doe.

4. In the drop-down below, click John Doe.

   ✔️ The user John Doe gets added to the People and teams with access list as an Editor by default.

   Note: You can set the access permission to Viewer, Editor, or Owner.

5. Click SAVE.

   ✔️ The message “Folder permissions updated successfully!” displays.

Step 3: Give Access to a Folder to a Team

1. Click the kebab menu icon ( ⁝ ) on the Electronics folder.

   ✔️ A menu opens

2. Click Manage Permissions.

   ✔️ The Manage permissions - Folder Name screen opens.

3. In the Add user or a team textbox, type E-commerce L2 Managers.

4. In the drop-down below, click E-commerce L2 Managers.

   ✔️ The team E-commerce L2 Managers gets added to the People and teams with access list as an Editor by default.

   Note: You can set the access permission to Viewer, Editor, or Owner.

5. Click SAVE.

   ✔️ The message “Folder permissions updated successfully!” displays.